“Early to bed, early to rise makes a [wo]man healthy, wealthy, and wise.” – Ben Franklin
This is the phrase that repeatedly ran through my mind as I scrambled around at 4:45am this morning, getting a toddler ready, and rushing out the door to deliver my husband to the airport. When I pulled back into the driveway of our home at 7:45am, it occurred to me that that phrase is quite true. Wouldn’t it be great to get a head start every day? Surely it would, but I’m definitely not up to 4:45am every day… I just don’t have the stamina!
When I made the transition from corporate-employed to self-employed, there were a lot of things that didn’t readily translate… the need to get up even earlier than I did when heading to a hotel everyday was one of those items. No matter if you’ve been telecommuting for years or you’re just making the transition, I thought it would be good to discuss some key “tools” or “habits” that can make or break you.
- Get up an hour earlier. This gives you extra time to read your LinkedIn posts, The Business Journal or local paper, general e-mails, etc. and still hit the ground running.
- CRM. You need a system in place to record your activities: client calls, notes from appointments, follow-up tasks, billing, etc. Zoho.com offers free CRM for up to 3 users. I use Zoho for managing client databases, but I use MS Outlook and OneNote to handle my business. For MAC or iPad/iPhone users, Evernote is a great tool.
- E-mail system. I use MS Outlook, but Mozilla Thunderbird is free and works just like MS Outlook. I use Thunderbird to manage the e-mail accounts assigned to me by my various clients. With 5 e-mail accounts to manage it’s easy to go into Thunderbird and have access to all of them in one spot.
- Business Phone. Thankfully my mobile phone works just fine for this purpose, but if you’re going to handle phone calls for your clients and want to be able to answer specific to their business, you may want to consider Google Voice which also offers a free application.
- Forms. At the very least you need to have a procedures and policies one-sheet or brochure so that clients know what to expect and how you operate. Developing one will also give you a moment to really think about the nuts and bolts of your business. I would also recommend a contract, especially for project-based work.
- Current software. If you’re still on MS Office 2003, it’s time to upgrade. Check out MS365. For a low monthly fee you can have the latest MS Office Suite on your computer as well as have access to it virtually. Plus, you can share documents and store documents on the MS Cloud.
- Business Expenses. Start tracking business expenses and revenues right away – DON’T WAIT! Quickbooks or Quicken are probably your best bets, but even an excel spreadsheet is better than nothing. Some common tax deductions include: mileage, office supplies, internet services, mobile phone charges, and membership fees. Check with your tax expert for more deductions.
- Payment. You need to have a way to accept payments. I use PayPal. Mostly because the 3% transaction fee is affordable, it allows me to accept credit cards, and I am able to receive monies directly to my account easily. In today’s economy you may or may not want to accept checks for payment unless you know the client or have a history with them. Another item to consider is pre-payment or advance deposits – will you require these or have clients pay after the fact?
This is just a general list and it definitely just begins to skim the tip of the iceberg. When I worked for a company, most of these items were already in place for me as a director/manager; I didn’t have to give much thought to them. However, when I moved into running my own business, it was a completely different ballgame and I wasn’t completely prepared when my first client rolled through the “doors”. As my business grows, I continue to learn and evolve my systems because everything is a work in progress and we can always tweak things and make improvements… much like making the commitment to get up an hour earlier; something I plan to start doing right away!
I’d love to hear what you’ve discovered on your path and hope you will post it to the comments section of this blog. As a community we have a vast well of knowledge to share and I hope you will help me fill the proverbial bucket!
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When you join our group you can meet Tech Savvy VA’s ask them questions about their background, read their LinkedIn profile, become part of a network where you can also learn about the Virtual Assistance business.
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Every woman has a business edge that comes from 10 inherent strengths. Sharpen this edge, and you can become a force to be reckoned with.
Put force behind your business with these 10 inner strengths.
- Fire: No matter how much you love your business, you won’t love every minute of your day. Practice being “on fire” even when doing mundane tasks.
- Intuitive Vision: You often intuitively know when a good idea presents itself. If you wait for all the facts to come in, big opportunities will pass you by. Don’t over analyze every decision. Be willing to step out with no guarantee.
- Engagement: Small engagements-answering email, searching the internet, attending networking groups-can make you feel productive though you accomplish little. Engage in the big things that move your business forward, and focus on them daily.
- Agility: The agility to stretch and grow comes from challenging fixed viewpoints-yours and others’. Don’t let anyone, even friends and loved ones, limit what you can achieve. Strive to surpass your own boundaries.
- Genius: True genius happens when you seek out other voices-people who don’t always agree with you. As you explore diverse opinions, ideas spark, and you arrive at a place you couldn’t have reached alone, raising your venture to a new level.
- Integrity: Your integrity is always under the scrutiny of your employees and clients. Deliver on every promise, even when it’s difficult or when a more exciting opportunity beckons. Avoid over promising. Only through integrity will you achieve authentic success.
- Endurance: When business booms, you need endurance to keep up. When business dips, you need endurance to wrangle it back on course. Don’t wait for the big win-fuel your endurance by celebrating the small wins along the way.
- Enterprise: Entrepreneurs approach every commitment expecting a payoff. Before you invest time or resources on a project, evaluate the payoff. If something costs you company money with insufficient return, either find a way to make that project profitable or ditch it.
- Renewal: Running a business takes phenomenal energy physical, emotional and mental. You wouldn’t feed a thoroughbred potato chips all day and expect it to win a race. Re-energize often with good, healthy food and exercise. Start your day with a renewal break wake up half an hour early and renew for what’s ahead.
- Female Infusion: You’re expected to make decision, have a ll the answers and motivate your staff. Where do you go for similar infusion? Maintain strong connections with exceptional women to recharge your personal resilience and the resilience of your company.
Applying just one of your 10 feminine strengths will dramatically improve your business. Harness 10, and you’ll be an unbeatable entrepreneurial force.
Reference from Vickie L. Milazzo, RN, MSN, JD
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The stats helper monkeys at WordPress.com mulled over how this blog did in 2010, and here’s a high level summary of its overall blog health:
The Blog-Health-o-Meter™ reads This blog is doing awesome!.
A Boeing 747-400 passenger jet can hold 416 passengers. This blog was viewed about 2,600 times in 2010. That’s about 6 full 747s.
In 2010, there were 15 new posts, growing the total archive of this blog to 30 posts. There were 37 pictures uploaded, taking up a total of 22mb. That’s about 3 pictures per month.
The busiest day of the year was August 30th with 28 views. The most popular post that day was Author’s Amazon Ranking Soars with Social Media.
Where did they come from?
The top referring sites in 2010 were facebook.com, linkedin.com, ow.ly, divinecreativityinc.com, and WordPress Dashboard.
Some visitors came searching, mostly for istock, birthday comic, istock business, business istock, and making website shutterstock.
Attractions in 2010
These are the posts and pages that got the most views in 2010.
Author’s Amazon Ranking Soars with Social Media August 2010
1 comment and 1 Like on WordPress.com,
Hilarious Social Media Comic Strips! January 2010
Holiday Gifts for your Virtual Assistant November 2010
8 comments and 2 Likes on WordPress.com
Is your Brand Speaking to You? January 2010
What’s Cooler than Twitter and Facebook? January 2010
This year you hired a Virtual Assistant (VA) and they turn out just fabulous. They made you lots of money and even went an extra mile to simplify your life.
Now it’s the holiday season and you can’t decide what to give your VA. Well we put together a list of holiday gifts your Virtual Assistant would love. Some are FREE and some are NOT-SO-FREE but are worth the joy of giving.
These are FREE gifts your VA would love:
- LinkedIn Endorsement
- Client referral
- Video testimonial
- Include a link from virtual assistant’s website on yours
These are NOT-SO-FREE Gifts your VA would love:
- Offer long term contract
- Buy a software for their PC/Mac
- Pay for additional marketing training or online training
- Blackberry or iPhone
- Spa treatment
- Gift card to a restaurant
- Gift card from Staples, Office Max, Costco….
- Movie Tickets
- Starbucks Card
- Amazon or Borders gift card
- Nice pen set
- Headset with mic
Many successful entrepreneurs spend lots of time testing various Virtual Assistants just to find the right one.
If you have that Special VA why not give them a gift of appreciation starting RIGHT NOW!
Tech Savvy Virtual Assistants WISH you and your loved ones Happy Holidays and a Fantastic New Year!